Litigation Specialist

The role

Reporting to the Head, Legal Services, the Litigation Specialist provides senior-level legal administrative and litigation support to RECO's Legal Services team. The role is responsible for coordinating legal workflows, managing case files and document management systems, drafting legal documentation, monitoring litigation milestones and deadlines, tracking, reporting on and ensuring the efficient administration of all litigation matters.

The Litigation Specialist serves as the central coordinator for legal operations, supporting lawyers through all stages of litigation while leading the maintenance of accurate case records, managing legal documentation, coordinating client communications, and ensuring legal matters progress efficiently and in accordance with departmental performance standards and court and tribunal requirements.

Position responsibilities

Litigation and Case Management

• Coordinate the administration of litigation files from commencement through resolution.
• Maintain comprehensive electronic case files, document repositories, and legal records.
• Track court dates, limitation periods, filing deadlines, prehearing conferences, mediations, hearings, and settlements.
• Monitor assigned legal work and provide status updates to lawyers and the Head, Legal Services.
• Coordinate file workflows and ensure legal matters progress efficiently.
• Ensure legal documentation is complete, accurate, and maintained in accordance with corporate and legal standards.

Legal Document Preparation 

• Draft, prepare, format, and maintain legal documents, including:
  • Pleadings
  • Affidavits
  • Settlement Agreements
  • Motion Records
  • Court and Tribunal Forms
  • Correspondence
  • Hearing Briefs
  • Books of Authorities
• Coordinate document execution, filing, and service.
• Review legal documents for completeness, formatting, and compliance with departmental standards and applicable court and tribunal requirements.
• Prepare hearing and mediation materials.

Legal and Litigation Support

• Provide proactive litigation support to Legal Counsel throughout the lifecycle of legal matters.
• Coordinate document production, disclosure, and prehearing materials.
• Schedule mediations, prehearings, hearings, and meetings with internal and external stakeholders.
• Assist with hearing preparation and logistical coordination.
• Compile legal research materials and supporting documentation as requested.
• Support file management for external counsel where applicable.

Stakeholder Coordination

• Act as a primary administrative contact internal and external counsel, tribunals, courts, regulators, and service providers.
• Coordinate communications regarding legal proceedings, scheduling, and document requests.
• Ensure timely responses to inquiries and requests while maintaining strict confidentiality.
• Foster positive working relationships with internal and external stakeholders.

Legal Operations & Continuous Improvement

• Support the ongoing improvement of legal administrative processes and case management practices.
• Lead departmental utilization of case management and electronic document software.
• Maintain legal precedents, templates, and document libraries.
• Assist with onboarding new legal team members and sharing best practices.
• Recommend enhancements to legal technology, document management, and workflow efficiency.

Qualifications and experience

• Minimum five years of progressive experience in litigation support within a law firm, tribunal, regulator, or in-house legal department.
• Licensed Paralegal in good standing with the Law Society of Ontario (required).
• Diploma or degree in Paralegal Studies, Legal Administration, Law Clerk, or a related discipline.
• Extensive experience drafting litigation documentation.
• Experience managing multiple concurrent litigation files.
• Demonstrated experience coordinating legal operations and supporting lawyers in complex litigation matters.
• Strong client and stakeholder management experience.

Core competencies

• Exceptional organization and planning
• Attention to detail
• Client service excellence
• Sound judgment and discretion
• Accountability
• Collaboration and relationship building
• Strong written communication
• Adaptability
• Problem solving
• Continuous improvement mindset

Why work for RECO?

Working at RECO means contributing to an organization that supports a fair, transparent, and consumer-focused real estate marketplace.

What you can expect

• Purpose-driven work: Your contributions help protect consumers and strengthen one of Ontario’s largest and most important sectors.
• A modern, evolving regulator: We are innovating how we regulate and engage with the real estate sector, and your ideas and expertise will help shape the future.
• Professional growth: We invest in employee development, ongoing learning, and cross-functional exposure.
• Hybrid flexibility: Our hybrid model supports balance, flexibility, and wellbeing.
• Inclusive culture: You’ll work with people who care deeply about doing what’s right and delivering high-quality public service.

Join us

If you’re passionate about meaningful work, eager to grow, and want to make a tangible impact on an industry that touches every Ontarian, RECO is the place to do it.

Apply today and help shape the future of real estate in Ontario.

Posting date: July 8, 2026
Closing date: July 22, 2026
Grade: 7
Range: $74,251 - $92,814 

Qualified applicants are invited to submit a detailed resume specifically addressing RECO’s needs along with salary expectations to Human Resources at careers@reco.on.ca.

RECO is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of persons with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility.  

We thank all applicants in advance for their interest.