Submission and information requirements

As of October 1, 2026, all Ontario brokerages may begin to submit the required filing for their most recently completed fiscal year. Filings will be submitted online through RECO’s MyWeb portal for registrants, and must include the following:

Financial information 

• Balance sheet items (cash, total current assets, total assets, shareholder’s loans, related third-party loans, total current liabilities, total liabilities, total equity); and
• Income statement items (total revenue, gross profit, total expenses, net income).

Trust monies

• Total trust liabilities;
• Total trust assets;
• Balance of trust assets;
• Interest earned on trust monies retained by the brokerage;
• Total unclaimed trust monies, as well as;
  • Amount of unclaimed trust monies where entitlement is not clear;
  • Number of incidences where entitlement is not clear;
  • Amount of unclaimed trust monies where person entitled cannot be located;
  • Number of incidences where person entitled cannot be located; and
  • Amount of unclaimed trust monies held by the brokerage for more than two years (as at the end of the brokerage’s fiscal year).

Financial institution account information 

The information below is required for each financial institution account of the brokerage:

• Name and branch location of financial institution;
• Account numbers;
• Account types (real estate trust account, commission trust account, general account, or other); and
• An indication of whether the account was maintained, opened, or closed by the brokerage during the fiscal year.

Trade information

• The number of ends of trades in real estate for the fiscal year being reported on.

Compliance attestations

The broker of record must provide attestations as to whether or not:

• The brokerage maintained in its trust accounts sufficient funds to discharge its net gross trust liabilities;
• The brokerage is keeping trust monies separate and apart from money belonging to the brokerage;
• The brokerage is disbursing trust monies in accordance with the terms of the trust;
• The broker of record authorized all transactions involving trust monies;
• The brokerage maintained a written record of the receipt of money that came into the brokerage’s hands in trust for other persons in connection with the brokerage’s business, and of every transaction relating to that money;
• The brokerage’s trust records were complete, accurate, and up to date;
• The brokerage is completing trade record sheets as required;
• The brokerage prepared a monthly trust reconciliation for all month ends that occurred in the fiscal year;
• The broker of record reviewed and signed the monthly trust reconciliation for all month ends that occurred in the fiscal year;
• The brokerage immediately notified RECO of any shortfall in its real estate trust account and deposited sufficient funds to eliminate the shortfall;
• The brokerage promptly notified RECO of any of the following financial circumstances:
  • The brokerage’s liabilities exceed the realizable value of its assets, or the brokerage is unable to pay its liabilities as they become due;
  • An insolvency proceeding is commenced by or against the brokerage or the brokerage is in receipt of knowledge that such an insolvency proceeding is imminent; or
  • A court order or judgment is made against the brokerage in relation to trading in real estate, or misappropriation, fraud or breach of trust; and
• The brokerage notified RECO of all changes in directors, officers, shareholders, or partners.

In the event of any non-compliance, the broker of record must explain the nature of the brokerage’s non-compliance with the regulatory requirements. 

Information requirements – Non-trading Report

For brokerages without any trading activity (as defined under the Trust in Real Estate Services Act, 2002) in the fiscal year being reported on, a Non-trading Report is required in place of the standard Annual Financial Filing. The Non-trading Report will also be available online through MyWeb.

Broker of record attestation 

Part of the filing includes an attestation by the broker of record to confirm that all information submitted is factual and accurate. 

Due dates for filings

Initial (prior year) filing – due October 30, 2026

Every brokerage must submit an annual financial filing for its fiscal year ending between August 1, 2025, and July 31, 2026.

Ongoing filings – 90 days to submit

Annual financial filings for fiscal year ends on or after August 1, 2026, are due no later than 90 days after the brokerage’s fiscal year end date.

Enforcement of annual financial filing requirements

Brokerages that fail to submit the required annual financial filing by the due date will be subject to prosecution.  

Actions may include fines, suspension of registration, refusal to renew registration, or revocation of registration.